COVID- 19 Reopening Guidelines

Dora B. Woodyard Memorial Library Reopening Guidelines

Adopted by Dora B. Woodyard Memorial Library Board of Trustees

May 8, 2020

Updated on September 8, 2020

Phase 1 – Ready the staff and facility:

  • Staff guidelines
  • Social distancing of 6’ should be maintained with other staff and patrons at all times.
  • Wash your hands often with soap and water for at least 20 seconds. Use hand sanitizer with at least 60% alcohol if soap and water are not available.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow. Throw used tissues in the trash and immediately wash hands with soap and water as recommended.
  • Employees who have a fever (100.4 degrees), or shortness of breath should notify their supervisor and stay at home.
  • The Library will have thermometers. Staff will have opportunity to take their own temperature.  Anyone with a fever of 100.4 degrees or more will be sent home.
  • Employees who are well, but who have a sick family member at home with COVID-19 should notify their supervisor and follow CDC recommended precautions.
  • Gloves will be available to all staff.  Staff should wash hands after disposing.  Gloves should be used in handling materials that are returned to the library before quarantine time.  Staff are free to determine their need for gloves at other times.
  • Masks will be available to all staff.  Personal masks may be used.  All staff will be required to wear masks in public areas and around other staff (optional in own office).
  • Prepare facility
    • Clean frequently used surfaces and set up schedule for cleaning
      • Doors – 2-3 times a day (more often if able)
        • Front desk and other common staff areas – 2-3 times a day
        • Carts – Handles before and after each use
        • Telephones – When staff change or daily for personal phones
        • Light switches – 2-3 times a day
        • Restrooms – every 4 hours
        • Computer mice and keyboards – Ordered covers – clean after each use
        • Materials returned – We will have five crates (one for each day of the week). Patrons will place book in crate. At the end of the day staff will use gloves to check books in. On Mondays we will put last Mondays back on the shelf. We will do this each day of the week.
        • Staff should not use phones, desks, and equipment of other staff members. If necessary, clean and disinfect them before and after each use.
        • No patrons are permitted to have food or drink in public areas. 
  • Allow for book drop usage to return materials
    • Get library in working order
      • Set up the circulation desk and other areas in the library to encourage social distancing
      • Patron spacing
      • Install plexiglass shield for circulation desk
      • Move furniture, equipment, etc. to limit group interaction
      • Clear children’s area of all toys
      • Prepare signage
      • Determine designated areas for safe food and drink consumption by staff.
      • Contact vendors to resume ordering/receiving materials.
      • Contact courier regarding reopening plans
      • Change settings in integrated library system, interlibrary loan, and other software or technology, as needed.
      • Establish shortened or designated library hours for Phase 2 activities related to public services
    • Post specific reopening dates and service adaptations to social media and website

Phase 2 – Limited public services restored no earlier than May 18th will follow Governor’s order

  • Begin to offer limited services
    • Allow for book drop usage to return materials
    • Call patrons with existing holds to arrange for those items to be picked up, such as curbside pickup, in accordance with safety measures.
    • Begin to offer reference services and book requests via telephone and virtually
    • Continue and increase online programming
    • Begin planning for future limited, low contact programming and outreach
    • Increase publicity to reengage and inform community about library’s plans and upcoming programming
    • Library will be operating on less hours. Hours will be under the discretion of the director.
  • Provide guidance to patrons regarding social distancing
  • Follow strict cleaning/disinfecting guidelines

Phase 3 – Library open to the public with precautionary measures in place no earlier than May 26th.  Phase 3 has no time limit and may be where some libraries remain as long as pandemic is still in place.

  • Begin to allow patrons back in facility
    • Designate staff member(s) (concierge) to allow patrons 1 in/1 out after building capacity is reached and to direct patrons returning items to the designated drop box. 
  • Provide guidance to patrons regarding social distancing. If patrons do not abide by the rules they can be asked to leave.
  • Masks are required while in the library when social distancing cannot be performed or until the Governor lifts the mandate.
  • Patrons will get temperatures checked when entering. If a patron has a temp of 100.4 or higher they will not be permitted in the building.
  • No patron should enter the library if feeling ill or running a fever. Patrons can be asked to leave if necessary.
  • Follow strict cleaning/disinfecting guidelines
  • Have hand sanitizer available for patron use.
  • Continue to monitor CDC and other entities for updated guidelines
  • Continue and increase online programming in library programs are canceled
  • Meeting room is closed to patrons
  • Implement limited, low contact outreach services
  • Maker Space, Children’s Toys, Crafts, Supplies, Cricut, and Heat press are off limits to patrons at this time.
  • Newspapers and Magazines are not available to patrons at this time.
  • Library will be operating on less hours. Hours will be under the discretion of the director.
  • All (free materials) handouts, brochures ext. will be removed until safe to return.
  • The only computers patrons will be allowed to use are 6,8,10, & 11. Keyboard protectors are in place to make it easier to clean. Computers area and chairs will be disinfected after each use.
  • If there becomes a wait for a computer we can set time limits for patrons.
  • In anticipation of potential future closures, update policies and procedures as needed

Phase 4 – Library open to the public; outreach and in-library programs resume

  • Resume regular operations including fully incorporating outreach and in-library programming